In the most general sense, productivity is about navigating from a large constellation of possible things you could be doing to the actual execution of a much smaller number of things each day.

~ Cal Newport from,

A decade ago, I was swamped by the sheer number things I could possibly do each day. In one sense, that’s a good problem to have. But good or bad problem, “swamped” and “drowning” are adjacent. I’d committed myself to far too many things. Large swaths of those “possible things” every day came with emotional baggage, and often with the self-imposed weight of “should.” And so I worked on that and eliminated all the negative things.

Unfortunately, selecting what to tackle each day remains just as challenging. I’ve a habit of creating a “page for today” that I scribble on early in the morning. As the day progresses, I cross things off, jot down notes, scribble things which I need to add to my other systems, etc.. Over the years, I’ve used various bits of random paper; for a time, I was using the back-side of all the printer paper from the recycle bin. I’ve used spiral notebooks, tablets, and even a custom spreadsheet, (which I printed on 8.5×11 paper and cut in half to make my own table of half-sheet daily schedule/grid.)

Recently, I realized that the size of the paper I was using was getting progressively smaller. I’m currently using a 3×5-size of Rhodia notebook. (These, if you’re interested. Durable, great paper, and, critically, every page is micro-perforated so I can tear out each day to start fresh the next day.) The sublime recipe of page size, line space, handwriting style and hours in the day goes a long way to keep my selection of what to do tending towards the possible. Whether the sheet for today feels cramped or airy is a good indication of what I’m setting myself up for.

And to be clear, I don’t plan every day into this little book early each morning. On the days when I’ve something big planned—a day trip to the beach, a long weekend away—I throw all structure to the wind. But most days I do.


Bad planning

It’s a long to-do list that doesn’t translate into action. A spreadsheet where you gather information in order to forget about it. A long chain of thought culminating in an epiphany that goes nowhere. An argument about an issue that you never work on directly.

Bad planning like a belief in telepathy. It makes you feel like your private thoughts can change the world. The quintessential example? A college humanities essay that gets read by the student, the professor, and nobody else, but which the student remains proud of for the rest of their life.

~ “AllAmericanBreakfast” from,

Planning, todo list management, goal setting… for me it all comes down to beginning with the end. What does “done” look like? What would a solution to this problem look like if I had a magic wand? When this is done what effect will it have [on me or the world]? Far too many people struggle with lists, and with getting things done—also with Getting Things Done. The real challenge is to figure out if the idea you just had pop into your head… is that a how to do something, or a what [as in, a goal] to do? If you have a how you really need to figure out that what. Because otherwise…

How are you going to figure out why you are doing anything that you are doing?