45 minute meetings

Meetings always expand to fill the available time. Therefore, first be sure that the meeting has a goal and when the goal is achieved, the meeting is done. Second, things often go faster and better when there is a known deadline. To this end we almost always set an end time when scheduling a meeting.

But we usually pick one hour for a meeting’s duration. Then we try to schedule back-to-back meetings and are surprised when everything turns into a flurry of rushing to the next meeting… that meeting that starts at 4, right after the meeting that ended at 4. This never works.

Schedule all your meetings to be 45 minutes. Magic happens.

Everything gets done in the 45 minutes—or if doesn’t, you had far too much packed into your usual one-hour meeting—and you have time for the rest of your life between the meetings.

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Point Reyes


Tyson Cecka: Obstacles, artistry, and depression

What drives the creation and refinement of spaces and objects for parkour, and how do personal and communal experiences influence this process?

Tyson Cecka unpacks his design process, how he began to build parkour obstacles, and where he finds inspiration. He discusses his current plans and goals, and explains why he doesn’t consider himself a great artist or creator. Tyson shares his experiences with depression, how it’s affected his life, and how he’s working through it.

Failure should be a lesson. If you’re doing your trials correctly, every failure would be a lesson that you could then apply going forward.

~ Tyson Cecka (5:12)

This conversation centers on the intersection of creativity, movement, and mental resilience. Tyson discusses how his initial interest in parkour evolved into designing and building obstacles, driven by necessity and a desire to refine and optimize solutions for movement challenges. He explains how his creations are deeply informed by observing others and learning from failures.

The discussion also taps into broader themes of community influence, personal struggles with depression, and the balance between maintaining control over spaces and embracing organic creativity. Tyson reflects on the importance of spaces that allow for exploration and adaptation while highlighting the iterative process that shapes his work and life philosophy.

Takeaways

Experimentation in parkour design — Tyson emphasizes the importance of iterative trial and error in refining obstacles to meet diverse movement needs.

Community influence on creativity — Coaches and students play a significant role in inspiring new designs and approaches to obstacle construction.

The emotional impact of movement spaces — Tyson discusses the deep connections formed with specific training locations and their significance to personal breakthroughs.

Resilience through failure — Each failure in design or execution is viewed as an opportunity to learn and improve future projects.

The intersection of art and functionality — Tyson frames his obstacle-building process as a blend of artistic vision and practical application.

Mental health and its influence — Tyson shares his struggles with depression and how it has affected his work and approach to life.

Creating spaces for preservation — There is a focus on ensuring the longevity and availability of spaces where parkour can thrive, safeguarding the discipline’s future.

Adapting to personal growth — Tyson reflects on shifting his mindset and embracing change as part of his evolution both as a designer and individual.

Resources

Parkour Visions — Nonprofit organization focusing on creating parkour opportunities and safe spaces.

STURDYmade — Online community and resource hub for parkour builders and enthusiasts.

Art of Retreat — An annual event that focuses on movement, culture, and coaching discussions in the parkour community.

(Written with help from Chat-GPT.)

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Someone has to be the first guinea pig

This entry is part 4 of 4 in the series The interviews from my perspective

Adam McClellan / Episode 1

The story behind episode one is challenging. How much do we want to know? How much do we want to share about the birth of the podcast? That all plays into Episode One. I picked Adam as the first guest because I wanted a guinea pig. I had bought a Zoom recorder and some microphones and cables. There’s a guy who did our audio editing for the first two years, and I had sent him some test audio files just to verify that when I press “Record” it does what we think it does.

I had been training with Adam for years, so I approached him and said, “Hey, I’m thinking about starting a podcast. You want to sit down and have a conversation?” In hindsight, I now realize it takes a lot of chutzpah to actually say, “Okay, I’ll sit down with microphones,” but he was totally up for it. I said, “I need a guinea pig. I’m going to screw it up, and I want you to just be game for a radical F-up.” And, sure enough, now I realize the zeroth rule of podcasting is always press “Record” and then double-check that you’ve actually pressed “Record.” These days we actually have a system, because sometimes it still happens. The person who sits in and listens actually takes notes and uses the time codes from the recorder. So you have to actually look at the recorder, and if the timer isn’t running, we know that I haven’t pressed “Record.”

So, of course, when I sat down to record the podcase with Adam, we started right into it. I had looked at my watch and noted the time when we started, but 13 minutes into it I looked at the recorder and realized the recorder wasn’t recording. I said, “Hey, Adam, remember when I asked if you’d be a guinea pig because I’m going to mess it up? I messed it up. We’re not recording.” So then I pressed “Record” and we started over.

In hindsight, I’m really glad I fell on the sword on the first episode, because it taught me to be humble about when I screw up in a recording. If we’ve gone down the wrong path or I ask a dumb question, I immediately own up to it, like, “Whoa, we screwed this up,” or “You know what, that fire engine went by and screwed up your answer.” It taught me a lesson right out of the gate about being humble about the physical craft part of podcasting, because we really only get one chance. If the take that we get isn’t the greatest … It’s our responsibility to present the guest in their best light, and if there’s something wrong with the take, we need to own up to that. So that was the technical side of the first episode.

Tracy was helping at the time and doing some guest research. We had done a bunch of research on Adam and I had even written out some questions. Looking back now, I realized that writing out all your questions is the right thing to do, although I don’t do it now. But what I should’ve then done is crumpled up the list and thrown it away and gone into the interview with nothing between me and the guest. I had a piece of paper—actually, I think I had my computer. I realize now that, yes, you want to think of the questions, but then you also want to just try and forget them.

I stuck to the script with Adam and it worked out well. Adam is very good at talking and finding a thread, but I really wasn’t helping him very much by providing him with a conversation. That’s one of the things that I realize now is really important for guests, especially some guests who are a little more reticent to talk—not just to have the recording equipment and be able to create the physical space, but to create a conversation between myself and the guest where the guest is interested in continuing to talk.

With Adam, I served him these individual questions tennis-style and then asked a follow-up question or made a comment while he was answering. I pretty much just let him run on his train of thought and then I would present him with the next question. The episode is interesting though. The material is good; it still holds up three years later. But I can hear that it’s just me serving him simple questions. I love listening to it occasionally, because it reminds me of how the way that I craft the story that the narrative in each episode is vastly different, which is just a result of me listening to other people’s podcasts and listening to how people structure them, how the craft works, taking courses, and things like that. So that’s a bit of the technical and a little bit of in front of the mic.

There is a moment in that episode pretty early on where I mention an essay that Adam wrote. I don’t know how we found it, but we had come across this essay on the internet that was actually from Adam’s entrance application for college. I said, “Elsewhere you’ve written about … ” and named a couple of things that were in the essay, and it really made him do a double-take. He said something like, “Wow, you really, really dug at me. I kind of wrote that satirically. I don’t know how you ever found that. I need to go look at my social media to see where I had that online that I had forgotten about.” It was a fun moment where I had caught him off guard and at the time I thought, “Oh, that was interesting.” It took me a while to learn this lesson, but, looking back, I realized that just because I have information that’s interesting or even something a little bit controversial about a guest doesn’t mean I actually want to use that.

I’ve found that it can be hard sometimes if I know too much. You can’t forget something, it’s always going to be in the coloring of your questions. But if I know too much and I say, “Hey, I know about this,” that can really change the tone of the conversation. It can be too big of a gun to bring into the conversation. A lot of times it’s more fun to just know all these things about the guest and then to ask them a leading question to give them the opportunity to bring it up if they want. And then if they choose not to, the conversation just flows where they want.

Sometimes I feel more like I’m trying to create rapids in a river and then see how they whitewater raft down what I’ve created. It’s more like creating opportunities. “Hey, I have a couple of these obstacles and we’d like to roll them into the path. You want to go over this one or do you want to go over that one? Or you can go through the open field.” It took me a long time – maybe 50 interviews – to really figure out what I need to bring in, in terms of knowledge about the guest. 

Sometimes there are things that the audience needs to know about because they’re just so awesome and the guest is just going to be too humble and, I’m like, “I’m sorry we have to talk about this because it’s awesome.” But a lot of the time, the things I know about the guests don’t really need to be brought in. It’s just background that helps me color what we’re talking about. So that first interview really went amazingly well considering how I just leapt into it like, “What could possibly go wrong?” There’s a lot that can go wrong, but it really, really well.

I would say the greatest lesson I learned was having nothing between me and the guest. It took me a while to really learn the lesson to literally not put things between me and the guests because I continued doing that for several episodes, but that was the only interview where I showed up with a script or list of questions. I had an idea about how the whole interview should go and that, in my opinion, does not work. It certainly doesn’t work for the way that I do interviews and the way the podcast works.

You can totally think about how you want it to go, but don’t bring that plan to the actual interview. Don’t attempt to lead the guest to a particular place that you have in mind. That was the takeaway. I didn’t learn it immediately after Episode One, but that lesson is there in that first episode. I would say it’s probably in the first six episodes, because there’s some things that changed with seven – it became a lot more nimble at seven and beyond. I think that’s the biggest takeaway: Don’t go in with a preconceived idea of where the conversation is going to go.

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2020 vision

I often known when a bad joke or a terrible pun is coming. My confession is that I really enjoy that feeling of knowing there’s going to be a terrible groaner in… 3… 2… 1…

Except that in today’s case, I already wrote it.

”2020 vision.” As in, “20/20 vision.”

You’re welcome! Go start beating all your friends over the head with “insightful” comments about having 2020 vision for the coming year.

In other news: 2019 was the year I started using reading glasses. My past track record of prognostication and beginning-of-the-year vision statements, combined with my vision deteriorating… nope, lost it, I feel like I had something clever to say here. But no, it too is decagon.

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CRM’ing your friends and family

This is daft… wacky… but possibly so brilliant, that I want to share it.

I’m seriously considering put all my friends and family into a ‘customer’ relationship management (CRM) system. Wait, don’t block me just yet…

*unfriend*

You see, for many years now, we’ve been sending out Christmas and Holiday greetings to an increasingly large list of our friends and family. Large. List. Growing. It takes days of shopping and stamp obtaining and writing and sealing and then a special trip to the post office for the sub-set of cards that need to go by AirMail overseas…

…and as I do each card, I think, “oh!” And a bunch of stuff I want to share, say, ask, etc. for that person/family/whatever pops into my mind.

So all I really want—the reason I’m considering CRM’ing all these nice people—is a something that will suggest one of these contacts… well, I’m not going to say how many how often I’d need to do… at certain intervals. Then I would be able to write a note or an email or make a phone call…

Because the other option would be to convert the “holiday” cards into “yo wats up” cards and just make a stack and do them throughout the year. :)

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Thoughtfully giving and receiving decisions

Decision fatigue is a well-known effect. I’ve long since learned to be mindful of when I am going to encounter this, and to take steps to avoid or reduce it. There’s a paradox where I used to want the option to make decisions, while not having the energy to make good decisions.

Also long ago, I started intentionally reigning in the urge to have an opinion when a decision is available. I now think, “do I want to have an opinion on this?” and I try to steer myself towards, “no.” There are countless examples, but they most often fall into, what I’ll call, refinements. This is when something is happening, and it is happening because I’m following someone’s lead. Our culture encourages that leader to solicit opinions; I’m presented a dinner invitation, but asked, “where would you like to eat?” These refinements come in a huge variety, but usually, that leader had an idea in mind when they set the ball rolling. These days, whenever I can, I don’t add an opinion to the mix.

I’ve gotten really good at not having an opinion. In fact, I’ve realized this is now a problem. Everyone is so used to people complaining—about everything; the movie, the food, the traffic—that they assume I too am going to complain later, after going along with their choice.

Each of us needs to practice giving the gift of making thoughtful choices for others. Each of us needs to practice accepting those gifts graciously, (up front, and during and after without complaint.)

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Tis the season

I like paying for my software when I’m buying it from a company that’s responsive, fast and focused. I like being the customer (as opposed to a social network, where I’m the product). I spend most of my day working with tools that weren’t even in science fiction novels twenty-five years ago, and the money I spend on software is a bargain–doing this work without it is impossible.

~ Seth Godin from, On paying for software

slip:4useoa1.

Tis the season… to talk about paying for the things we get value from. Last year Seth wrote that great gem about software and I whole-heartedly agree.

Here’s a short list of a few pieces of software which I gleefully pay for, without which everything I do would be vastly more difficult or outright impossible: Hover, BBEdit, Hindenburg, Overcast, Reeder, Feedbin, Tower, Transmit, OmniFocus, OmniOutliner, iaWriter, Discourse, Basecamp and Front.

As a bonus round, here’s a short list of a few online services or publications which I also gleefully contribute to, because they provide me with magnificent information that makes my world a better place: Brain Pickings, Müvmag, PodNews, Once is Never, and WikiPedia.

My challenge to you for the holiday season: Post your own lists somewhere public, and share the love for the software and services that make your life better throughout the year!

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Is movement an integral part of my life?

It certainly is an integral part of life, in general. But the vast majority of my life does not involve movement. I probably move more than the average American my age. I certainly moved a lot more in my 20s when I had a job that involved doing things. (Make this, move that, go over there, etc.) But today, movement is something that—I don’t quite have to make time for it, but I definitely have to be mindful of it. I generally plan to do something every day. Usually that’s a multi-mile walk, a leisurely bike ride, an hour wrestling with firewood, etc..

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Yosemite Valley