Every 6 months or so I reach the end of another volume in my journaling. At the front of each journal, I write my oath. I use the act of cracking open a new notebook as a prompt to reflect on my journaling process itself.
I reflect on what, and how, I capture things each day. Why am I journaling? Am I seeing longterm trends? Is there any change for better, or for worse?
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This is the paradox of our time: the very tools designed to free us from labor are trapping us in an endless cycle of escalating work. As our productivity increases, our standards and expectations rise even faster, creating a psychological Jevons Paradox that threatens to consume our humanity in the pursuit of ever-greater output. We become victims of our own efficiency.
~ Tina He from, Jevons Paradox: A personal perspective
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After I looked up Jevons Paradox, I couldn’t agree more with He’s point. It seems the way to break the paradox is to simply sit in “not doing”— To simply be useless. Perhaps not all of the time, but definitely some of the time.
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It turned out in retrospect that the messy diversity of the forest had been the source of its resilience. When stresses such as storms, disease, drought, fragile soil, or severe cold struck, a diverse forest with its full array of different species of trees, birds, insects, and animals was far better able to survive and recover. A windstorm that toppled large, old trees would typically spare smaller ones. An insect attack that threatened oaks might leave lindens and hornbeams unaffected. The rigidity and uniformity of the system meant that failures were not small and contained but systemic.
~ Tiago Forte, from Productive Disorder: The Hidden Power of Chaos, Noise, and Randomness
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I’m simply stuck, staring at: “The rigidity […] of the system meant that failures were […] systemic.” I’m filing this under Stuff I Wished I’d Learned 30 Years Ago. I often say that I use systems and structure as a way to multiply my efforts. And that’s true. But I’ve learned that the real reason is that I’m afraid. The big why behind my hyper-organization, maximally-complex systems, and endless aligning of figurative ducks is my desperately trying to control the world around me. With realization comes… the recognition that I have a lot more work to learn to not do.
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Another interpretation is that everyday life, for most people, is an untapped gold mine. Certain undone tasks represent huge gains, waiting just a short time away, behind one session of elbow grease. Even ten or fifteen minutes of directed effort, judiciously applied, can improve your life far more than the wages you earn for the same period.
~ David Cain, from Fix Three Broken Things
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It’s interesting to note that I only just read this, this evening… after fix a table on my patio today. Yesterday, I grouped together a pile of errands—four different stops with multiple “I need…” for different chores and repairs at each stop. The table is a hulking cedar and steel pipe beast. I need some wood putty, and spar varnish. Today, I got out the sander and mixing little work sessions, with other things, I worked through various sandpaper grits, wood putty iterations, and 3 coats of spar varnish. I did an “80%” jobs at every step of the way. By tomorrow it will be completely dry and ready for use again. I use it every day spring through fall, and this couple hours of work will now yield—probably—3 more seasons of unfussy use.
I also used the rest of the little can of varnish to slap a coat on the garden gate.
What’s next?
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One of the reasons we work in six week cycles, is that it gives us a different definition of later.
~ Jason Fried, from Avoiding pile-ups
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I often remind myself (in my mind, in my journals, in blog posts, in 7 for Sunday… because I need a lot of reminding) that all of my problems arise because I overestimate what I can get done in the short term. Yes, that usually has a second part about the long term. And that’s not where my problems arise from. For me, it’s all about teeing up too much to do. Working in relatively short cycles, as Fried describes, and put things into the “now” (in this cycle) or “never” (not “later”!) categories is a big part of how I manage to not explode into chaos and depression three times a week.
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To-do lists tend to be long; Success lists are short. One pulls you in all directions; The other aims you in a specific direction. One is a disorganized directory and the other is an organized directive. If a list isn’t built around success, then that’s not where it takes you. If your to-do list contains everything, then it’s probably taking you everywhere but where you really want to go.
~ Gary Keller
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Having priorities isn’t enough for me to end up sane. I’ve overcome the naive urge to line up everything into a single-file queue; That’s not how life actually works. Leaning into parallel-ism is the way. Social engagements bubble up on their own, and I lean into those whenever I can. Maintenance and administrivia need to be regimented and so I’ve process-ified everything so the important but not-urgent things get attended to. One must have the mental space—the ability to sit with one’s thoughts—to really think about life.
At the individual level, it is not enough to work on good ideas. You must only work on the best ideas. It is not enough to ask “is this good” you must also ask “is there something better?” As painful as ruthless prioritization is, it is not as painful as failing to do it.
~ Andrew Bosworth from, Half Staffed is Unstaffed
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Unfortunately, prioritization stands upon the idea that “best” or “better” have meaning. I have no interest in being particularly disciplined at anything. (Setting aside various comments people make about how much I get done.) I have no interest in doing what’s “best”. I have a moral compass I’m comfortable with, and I enjoy creating things (like great conversations).
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If there’s somewhere I need to be, I need to start walking. It’s insightful, but it begs a few questions. Do I really understand “where” I need to be (that is to say, what does the word “where” really stand for if I’m to use the proverb)? Is there a path from “here” to “there”? And really sticky question: Are there any true obstacles, like gates with gatekeepers, between “here” and “there”?
The world is full of gatekeepers who think they have veto rights. Don’t believe them. If you need them to invest time or resources then they deserve to have a say, otherwise the responsibility remains with you to decide how to proceed and to suffer the consequences or reap the rewards, as the case may be.
~ Andrew Bosworth from, Ask for Advice, Not Permission
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There are many ways (metaphorical and literal) to go over, under, around and through gates and gatekeepers. I’ve always visualized the proverbial gatekeeper as part of a structure surrounding something, keeping me out. But why that orientation?
Recall Douglas Adam’s Hitchhiker’s Guide wherein one character builds an asylum for the world; A “house” with the “interior” stuff (carpet, furniture, lights, curtains, etc) on the outside, exposed to the elements, and with a central space with no roof, faced with the exterior parts of a home. In that center was “outside” the asylum and the entire rest of the world was therefore “inside” the asylum thus constructed.
Why aren’t the gatekeepers seen as denying us access to exit? I don’t want “in” to gain access to some resource or some people. I want “out” to regain my freedom.
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And then they got home, and there were piles of tasks, emails and messages waiting for them. The urgency of those piles threw them off their best intentions.
The urgency of piles throws off all of our best laid plans.
~ Leo Babauta from, The Urgency of Piles
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If I could have one wish this holiday season (maybe I should start marking silly pop-culture references in a different typeface) it would be that you’d just go read everything he’s written. If I could have two wishes, it’d be for you to click on his name which takes you to a listing of all of my posts related to him, and then for you to continue onward to read each of his things I’ve linked. But, to dig specifically into his topic of piles, I’ll try to make a point about working all the way to done.
Some things are never going to be done in the sense of disappearing from your life; our household will always have a gentle snow of tax-related paperwork accumulating through the year. That’s technically a pile. But that pile has a home (out of sight) and related things always, immediately go on that pile, where they sit until tax season. That pile has no tension associated with it. Laundry is the same way; of course there’s always some dirty laundry in a “pile” (both a physical pile and in baskets which have homes.) But again, no tension. That’s where dirty laundry belongs.
What causes tension is when your expectations (I want things a certain way—like a tidy, uncluttered home) conflict with reality (the mail, taxes and laundry are strewn about.) The key is to realize that the second 90% of anything is the unglamorous part we’d prefer to skip. We want to jump ahead to the first 90% of the next thing.
What do I mean by the second 90%? Filling up the gas tank as you approach your destinationis part of the journey. What does done look like driving somewhere? The car’s normal state is to have some reasonable amount of gas in it. Drive it (the first 90%… the fun part involving getting somewhere) and get gas (the second 90%… the un-fun part including leaving early enough to have time to stop for gas.) What does done look like mowing the lawn? I need the time and energy to clean the mower at the end. What does done look like doing laundry? I have time and energy to do the ironing, folding and putting-away parts. And yes, big project that involve multiple sessions of working? Each session has it’s own done to reach.
Do this for everything. Every. Thing. Ask: What does done look like? Do I have enough time and energy to actually get to done? …or am I just excited by that first 90% and I’m going to quit there?
You’ll quickly realize you cannot get everything (literally everything) to a “done” that corresponds to your expectations. The hardest part starts once you realize that you’ve over-stuffed your life. The real problem is that you really don’t have the time and energy to do the second 90% of every thing. The real solution then is to make the hard choices to undo the mistakes that un-simplified one’s life.
And by “you” I mean “me.”
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Most of us in life are tacticians, not strategists. We become so enmeshed in the conflicts we face that we can think only of how to get what we want in the battle we are currently facing. To think strategically is difficult and unnatural. You may imagine you are being strategic, but in all likelihood you are merely being tactical. To have the power that only strategy can bring, you must be able to elevate yourself above the battlefield, to focus on your long-term objectives, to craft an entire campaign, to get out of the reactive mode that so many battles in life lock you into.
~ Robert Greene
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